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EXECUTIVE ASSISTANT

Company

SINGBUILD CONSTRUCTION CO., LTD   

type

Private Limited Company

Function

Architecture/Building/Construction

employees

>200

Location

Phnom Penh

Level

Senior

Term

Full Time

Year of Exp.

3

Function

Assistant/Secretary

Hiring

1

Industry

Architecture/Building/Construction

Salary

Negotiable

Qualification

Bachelor Degree

Sex

Unlimited

Language

English-- Good   

Age

0 ~ 0

Location

Phnom Penh;

Publish Date

Jul-08-2021

Closing Date

Aug-07-2021

Job Description

  Job Purpose: To provide support for top level executives by providing executive level administrative support by providing clerical support, receiving clients and visitors, arranging travel and correspondence, and scheduling meetings. May also be responsible for training and supervising junior clerical staff.

Responsibilities
• Acting as the administrative point of contact between the executives and internal/external clients
• Overseeing administrative policies within an organization and within the office; recommending changes as appropriate.
• Reading and analyzing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner.
• Prepare reports, collect and analyze information; prepare presentations.
• Develop and utilize historical information; provide retrieval of information. Record meeting discussions and provide minutes.
• Maintain knowledge by attending professional and technical educational seminars and workshops; review publications; establish professional and personal networks within the industry. Participate in societies relative to the business.
• Data analysis; Proficient in Access, MS Word, Excel, Outlook. Perform filtering and sorting of data, V-lookup and other functions.
• Prepare executive responses to routine memos, letters, or correspondence.
• Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans.
• Being the point of contact between the executives and company employees/clients and managing information flow.
• Listening and Communication Skills: You will be expected to follow instruction from your supervisor, and your ability to understand those instructions with little or no follow up will be appreciated by your boss. Also, you might need to relate messages or instructions to others based from your supervisor. Good listening and communication skills ensures that the information is relayed correctly.
• People/Interpersonal Skills: You will be working directly with at least one person: your boss. But you also might be the first line of communication between your boss and the outside world, potentially speaking with clients, other employees and upper management.
• Organizational Skills: Your supervisor will likely rely on you to keep the working day in order. Scheduling meetings, travel plans, billing, etc. will all require you to have terrific organizational skills.
• Computer Skills: Writing emails, transcribing notes, faxing, copying, and creating spreadsheets or printing documents figure heavily in an executive assistant's day.
• Undertaking the tasks of receiving calls, take messages and routing correspondence
• Handling executives’ requests and queries appropriately
• Handle requests and queries appropriately
• Maintain diary, arrange meetings and appointments and provide reminders
• Make travel arrangements
• Take dictation and minutes and accurately enter data
• Monitor office supplies and research advantageous deals or suppliers
• Produce reports, presentations and briefs
• Develop and carry out an efficient documentation and filing system
• Able to assist in English, Mandarin & Khmer Translations

Job Requirements

  • Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position
• Full comprehension of office management systems and procedures
• Excellent knowledge of MS Office
• Excellent Proficiency in English, Mandarin & Khmer
• Good interpersonal & PR Skills
• Exemplary planning and time management skills
• Up-to-date with advancements in office gadgets and applications
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Discretion and confidentiality
• High School degree; additional qualification as personal assistant would be considered an advantage

- Experience with hardware and software issues
- Proficient in internet, email, ftp.
- Good communication skills in English
- Autonomous and proactive, quick learner, and effective communication.

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Contact Information

Contact Person

HR TEAM

Phone

069585373

Email

hr@singbuild.com

Website

http://www.singbuild.com/

Address

S1-03 Olympia City Building C1, Street Monireth (217) Sangkat Veal Vong, Khan 7 Makara, Phnom Penh, Cambodia.

Company Profile

Established since 2015, SingBuild laids its roots in Phnom Penh, Cambodia with a focus on providing design and build services for our clients. Our dedicated team of Architects and Designers fulfill our clients’ dreams by challenging norms to reimagine spaces whilst managing functionality. It is our commitment to create exciting spaces that resonate with our clients’ needs. Our in-house Civil Engineers and M&E consultants seeks to push boundaries to deliver innovative and sustainable design solutions that uphold the integrity of all projects, where technical aspects are in compliance with internationally acclaimed standards. With project management being one of our many key strengths, we go the distance to bring our clients’ imagination to life.

Our Mission is to Design enriching spaces and continuously build our company with our clients’ Trust to deliver Quality designs with ultimate Precision

Service hot line :

023 969 088 / 023 91 90 86 / 023 91 90 87 / 02391 90 89

Operating Hours : Mon-Fri (8:00 am to 5:30 pm)

Email : jobs@camhr.com.kh

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